My step by step computer tutorials for all folks without computer knowledge.
Friday, March 27, 2015
How To Create A Document And How To Work On All Your Computer Files
Working With Texts
If only MS Office suite program isn't included on your
Operating System (i.e. Excel, PowerPoint, Outlook, Access), Go to Start Menu
Button, Point to All Programs, select Accessories>click on WordPad or
Notepad, they are included with you computer-Win 7, 8, 8.1 OS, etc. Otherwise, you can use the MS Word.
March 27, 2015
In this tutorial, you will
learn how to manage your files. By the way, what is a File? A File is a
collection of data, which has a name and is stored on a computer’s drive or in
an external drive. After creating a File, you can print it, open it, edit its contents, and or save it again usually using the same program you used to create
it. To accomplish any given task that involves texts, you must type texts where
texts are required though.
start a document program, such as the WordPad, a blank wide area will appear below
the menu bar, toolbars and ruler. That area is called the document window. By
the upper left side of the document window, the flashing vertical bar is called the
Insertion Point. The insertion Point shows your typing position on the screen,
and it moves as you type and usually blinks when you pause your typing.
Word Pad window
Insertion Point indicates where the characters you type will appear. As you
type sentences of texts in the specified document window, no need to press the Enter Key on your Keyboard when you reach the right margin of the page. Most Windows document programs contain a feature called Word Wrap, which automatically continues your texts on the next line. Therefore, you can press the Enter key only when you have completed a paragraph. While the mouse pointer moves freely around on the
screen as you move the mouse and when the mouse pointer is positioned in a text
area, it looks like an I-Beam.
If ever you make a typing error, just position the Mouse’ I Beam-Pointer to
select the texts by highlighting all the texts you want to delete and
then press the Enter key on the Keyboard. When you move the Mouse’ I- Beam
pointer to a position on the screen where texts has been typed, and you click
the mouse, the Insertion Point moves to that location. Use the Insertion Point,
to erase the typed wrong texts by moving the I-Beam Pointer to the correct
position over the wrong -typed texts and then click. The Insertion Point moves
to where you clicked then use the Backspace key.
general, whatever project you are working on your computer and or when you type texts on a document program, it is being held
temporarily in the computer’s temporary memory called RAM, (RANDOM ACCESS
MEMORY), and is being erased when you turn off or restart the computer. For permanent
storage, you must save your work on your computer's hard drive, (c:drive; if applicable), and or on a
removable disk as frequently, as possible.
A removable USB drive is an example of an external hard drive to store
your project, otherwise your work will be gone for good and only a professional retriever can
retrieve your work.
will use a new disk to store your files, only format the disk when it’s
unformatted and or its old and you wanted to reuse it. To completely erase and reuse an old disk, you
can format the disk using the Quick Format command.
Format Option Command
Menu>Point to select Windows File Explorer>Right click on the
specified USB or Floppy disk and point to select Format>Put a check mark
on Quick format box>then Press the Start button.
Format options-Creating an MS DOS startup disk
will save your document for the first time, Go File Menu tab>Point to select
Save option, a pop up Save As dialogue box appears, it gives an option where
you want to save your file (if applicable: on the hard disk or the computer's
Documents folder), Otherwise use an external disk to store your file, by selecting
the correct destination folder on the Left Pane-Explorer bar options, of the
Save As dialogue box window. Name the file by typing a name that you can easily
remember then click Save. The file is automatically saved in that application
you are using. At the bottom of the
dialogue box, you will find out the document you're saving in its' own file
type, (.RTF, etc.).
You could delete files (only you created) which you no longer need, so that your
folders and disks don't get cluttered.
Use Windows Explorer File window to manage your files by using the
Delete command on the file's shortcut menu options.
Right click on a given file,
click on Delete option>Select permanently delete the file by pressing Okay
button. However, be careful when deleting a folder, examine it contents first,
and only delete the whole folder if you no longer need the contents. All the
deleted files from your computers C:Drive, goes inside the
The Recycle Bin is an area on your hard drive that holds deleted files, until you emptied the Recycle Bin, and then they're removed permanently, and can't be recoverable anymore.(If applicable), you'll find the Recycle Bin on your desktop. However, in public places though, such as the public library, no need to delete such an item that you downloaded on the computer's hard drive from the Internet, the operating system's already been programmed to delete such items.
However when you delete files and or folders from an external drive such as: USB and Floppy disk, they can't be recovered anymore; such deleted items will not go to Recycle Bin at all, once you deleted them, they're gone for good, meaning, they're permanently deleted.
retrieve such deleted files or folders of yours inside the Recycle Bin, use the Restore Command on the Recycle
Bin’s Restore option to return the deleted files and or folders from the
C:Drive; You can return them back to their
original location by Double clicking to open the Recycle Bin>right click on
the item inside the bin and point to select Restore command option.
Copy and Paste technique: If
you have an extra external disk, you can make a copy of your data from your
original disk now. Make sure you copy the data stored on your original disk
regularly so that as you work on your original disk the data on your copy disk stays
updated. To copy a file is just an act of duplication, and placing the file to another
location of your choice, but the original file isn’t affected.
However the Cutting technique is different, it’s actually removal of
the data from its original location and it’s being transferred to its new
location. To do this method; on the pop-up
dialogue box menu point to select Cut option on the files you selected and
highlighted and then go to a new destination folder of your choice, from there;
double click and select paste command on
the pop-up menu dialogue box to completely remove the files from its current location, and places the files to its new
Copy and Paste Technique
To prevent losing all the data stored on your external disk,
you should always have a copy of your disk for later purposes. To do this
technique, Make sure to insert your original USB or floppy disk and a blank disk
to the computer, and then open up Windows File Explorer.
Double click on the
original disk to open it. Click on the first file to select it (inside the
original disk) and then press Shift key on the keyboard while clicking on the
last file to highlight it then release the shift button, notice how all the
files are selected and highlighted. Right click on top of the highlighted files
and point to select Copy option on the menu of pop-up dialogue box. Open up and click inside the blank disk and then right click and select Paste option on the
menu of the pop-up dialogue box.
Everything will be copied from the original to
the new disk for Backup documents in the future.